Pilot Records Database Standardized Data Entry

Data Entry

Dates Data Entry

The dates in the PRD can either be entered free-form or by using the calendar icon/date widget. The free-form dates can be entered in the following formats:

• mm/dd/yyyy
• mm-dd-yyyy

To enter a date using the calendar icon/date widget:

1. To the right of the date field, click the calendar icon. This opens the calendar widget for date selection.
2. To select a different year, click the down arrow to the right of the year displayed in the control bar of the calendar widget and then select the desired year from the drop-down list.
3. To select a different month, perform one of the following actions:

• Click the down arrow to the right of the month displayed in the control bar of the calendar widget and then select the desired month from the drop-down list.

Or

• To page through the months in the calendar one at a time, click the arrow to the far left or far right in the control bar at the top of the calendar widget.

4. To complete the date selection, click on the day displayed in the calendar. Clicking on the day in the calendar set's the date and closes the calendar widget.

Note	When entering a date using the calendar widget, the date will be formatted as mm/dd/yyyy.

Drop-down List Data Entry

Some fields provide a defined drop-down list of values to select from. The fields which provide drop-down list selections are initially displayed with the default value of "-Select-." To choose a value, click the arrow to the right of the "-Select-" and then select the desired value from the drop-down list.

Smart Search Field Data Entry

Some fields provide a dynamically populated list of values from which to select. The system will auto populate a list of values to choose from based on the initial characters entered. To choose a value, enter the first few characters into the field and then select the desired choice from the list.

In addition to providing a list of values to choose from, some of the smart text fields allow free-form text entry. Rather than selecting a value from the list, continue entering the data as free-form text entry.

Validation & Constraints

1. If the pilot’s record is suppressed by court order, when the pilot user attempts to log into the PRD, a message displays on the Login screen with instruction to perform a Pilot Records Improvement Act (PRIA) request to obtain their pilot records.
• The pilot user is not permitted to access the PRD system unless their record is unsuppressed.
2. If any of the PRD interfacing services is offline (CAIS, AIDS, EIS), granting consent and generating the PAR image will be suppressed.
3. Mandatory fields are indicated with a red asterisk (*) on the screen when applicable. If the mandatory data is not entered, the system will display a message and prompt you to enter the missing data.
4. For searching records, if the Date From is entered AND the Date To is entered, the Date To must be after the Date From.

• If the Date To entered is earlier than the Date From, an error message displays indicating the Date To must be after the Date From. To close the message window, click OK or click the X in the top-right corner.

Pilot's Employment Record

1. The pilot's employment record is unique (PRD does not allow duplicate records) and is validated as such when the record is saved. A notification message displays indicating the record already exists if the record is a duplicate.
2. For manually entered employer records, either the Email or the address is required data entry for the employer record.

NDR Record

1. The NDR record request date must be on or before the current system date.
• If the date entered is greater than the current system date, an error message displays the NDR Date must be on or before the current system date. To close the message window, click OK or click the X in the top-right corner.